Administration Office Coordinator

Administration Office Coordinator

Responsibilities IncludeProvide assistance to the Vice President for Administration with day-to-day operations of the Division.  Provide administrative assistance to Accounting, Building Operations, Events, and Human Resources.  The Administration Office Coordinator will:

  • Provide administrative support to the VP including word processing, scheduling meetings, screening calls, and processing incoming mail.
  • Prepare reports, letters, memos, spreadsheets and other documents as requested.
  • Participate with the VP in the planning, organizing, staffing, facilitating and evaluation of department events and activities.
  • Serve as liaison between departments, particularly to other department Executive Assistants, Administrative Assistants, and Vice Presidents.
  • Create, implement and manage administrative systems, as well as files.
  • Provide assistance in the preparation and execution of corporate events and be available at event functions as directed.
  • Assist with special assignments and projects as directed by the VP.
  • Process room reservations, manage conference call accounts, and publication of extension lists
  • Prepare and distribute daily Out List
  • Coordinate employee parking program, including making seniority based parking assignments
  • Assist in the preparing and processing of payroll.
  • Assist in the coding of invoices and check requests.
  • Serve as back up for check processing and petty cash disbursements when needed
  • Assist with facility issues as required, including the reporting of facility problems/emergencies to the building management firm in the absence of the Building Operations Manager and Vice President of Administration.
  • Assist in the registration and set-up of HR and IT training activities.
  • File HR-related documents as needed
  • Schedule interviews and make travel arrangements when needed

Minimum RequirementsThe successful candidate will have a high school diploma and 4 years’ experience as an administrative assistant, secretary, office manager or related field; or an equivalent combination of training and experience.  Success in this position demands experience and in-depth knowledge of Microsoft applications; strong organizational and administrative skills; and the ability to handle multiple tasks in a fast-paced office environment.  The successful candidate will also have excellent verbal and written communication skills.  

Please submit your resume, cover letter, and salary expectations to hrdept@frc.org is you wish to be considered for this position.