Administration Office CoordinatorResponsibilities of this position include:
*Provide administrative support to the VP including word processing, scheduling meetings, screening calls, and processing incoming mail and overseeing procedures pertaining to daily work flow and division communications.
*Responsible for VP travel arrangements, including airline, car and hotel reservations.
*Prepare reports, letters, memos, spreadsheets and other documents as requested.
*Participate with the VP in the planning, organizing, staffing, facilitating and evaluation of department events and activities.
*Serve as liaison between departments, particularly to other department Executive Assistants and Vice Presidents.
*Create, implement and manage administrative systems, as well as files.
*Serve as company notary for required document signatures.
*Coordinate efforts with Government Affairs team members to prepare and submit required lobbying reports to the Hill and federal agencies.
*The incumbent in this position will also provide assistance and support to other Administration Departments including Human Resources, Accounting, and Information Technology.
*Provide assistance in the preparation for corporate events and be available at event functions as directed. Assist the Facilities Dept in keeping the FRC building looking its' best. Coordinate and facilitate activities related to visitors and lead building tours as needed.
*The Administration Office Coordinator will also work with the Combined Federal Campaign office to update annual filing information.
MINIMUM REQUIREMENTS: The successful candidate must have a High School diploma and at lease 4 years experience as an administrative assistant, secretary, office manager or related field; or an equivalent combination of training and experience. The successful candidate must also have verifiable experience and in-depth knowledge of Microsoft applications; strong organizational and administrative skills; excellent communication skills, both written and verbal; proven ability to handle multiple tasks, must also be well organized.